Job Title: Junior Project Manager
Job Evaluation Number
C349
1 Evaluated 05/01/2021 Updated on 07/01/2021
JOB DESCRIPTION
Job Title: Junior Project Manager
Job Family: ICT Role Profile Title: BB3 Police Staff
Reports To: Technical Programme Management Lead
Band level: 3S
Staff Responsibilities (direct line management of): Nil
a. OVERALL PURPOSE OF THE ROLE: Defines the role, put simply, why it exists.
The overall purpose of the role is to: manage work packages and small/low complexity ICT Projects including assets & resources within Project scope. Ensure that Projects are well managed and controlled to make most efficient use of allocated resources, and maximise delivery of business benefits within Projects, Programmes and/or wider Portfolio.
b. KEY ACCOUNTABILITY AREAS: Define the important aspects of the role for which the job holder is responsible for results or outcomes.
The key result areas in the role are as follows:
1. 1. Work with Senior Technical Project Managers and business representatives, take responsibility for the development and maintenance of the allocated Project (covering one or more Forces) to ensure the technical development/delivery, resourcing and vendor management planning is up to date and accurate.
2. 2. Work with senior members of the Change Delivery team to ensure quality management information is provided by Change Delivery colleagues and use this information to provide management reporting. Create and manage continuous improvement goals for the information and reports produced.
3. 3. Work across the ICT Pillars; Architecture, Service Delivery, Security, Dev/Ops to ensure that the project/projects fit with the approved architectures, are secure and can be operated managed and supported in a cost effective manner.
4. 4. Ensure that the project/projects deliver the desired outcomes (timescales, costs, quality and benefits enablement).
5. 5. Manage allocated projects to deliver required business elements in addition to the technical aspects, including the development and implementation of new or revised business processes.
6. 6. Work closely with governance boards, ICT managers and business managers to ensure all force stakeholders have a clear understanding of the planned project deliverables, its progression and any variations.
7. 7. Responsible for the management of ICT suppliers contracted to support the project to ensure they deliver the desired outcomes (timescales, costs, quality and benefit enablement).
8. 8. Ensure ICT change is appropriately tested to ensure the quality of ICT change delivered to the business, minimise disruption to the business and that business benefits are fully enabled.
9. 9. Ensure assigned ICT projects are appropriately managed, including all aspects of planning, risks, issues and inter-dependencies within the agreed processes.
10. 10. Responsible for the direct and indirect supervision of Project resources including motivation and workload planning.
Job Title: Junior Project Manager
Job Evaluation Number
C349
2 Evaluated 05/01/2021 Updated on 07/01/2021
c. DIMENSIONS: Include matters as key result areas that make the greatest demands on the role holder, seasonal pressures, items processed, the number of customers and/or level of authority to make financial decisions or commit other resources
Further Comments:
Develops and implements task lists and high level project plans, for each work package, as part of the joint ICT Portfolio plan and supporting processes that supports and interlinks with the Forces’ business change plans.
The Junior Project Manager is expected to escalate in a timely manner so that senior stakeholders can be engaged effectively by senior members of the Change Delivery leadership.
Line managed by the Technical Programme Management team leader, but is directly accountable to project executives for project deliverables. Also works closely with Technical Project Managers and Senior Technical Project Managers.
Work packages and small/low complexity projects within the Portfolio will be managed by Junior Project Managers. These could be several months in duration to deliver and can involve the management of up to 10 ICT staff and external consultants in total, depending upon the size and complexity of the project of work being undertaken.
Staff are located in various locations (including home-based workers). This role can be performed remotely but will require a minimum contact time of 1 day per week as it is a junior role. Some pieces of work may require more contact time than this, as well as at different work sites across the Thames Valley and Hampshire region.
May be required to attend meetings with senior stakeholders alongside colleagues from Change Delivery.
The role holder will work with immediate and or / wider ICT team members to share best practice whilst providing development and performance assistance when required. They will act as a subject matter expert to provide guidance and advice to all TVP staff where necessary.
d. CHARACTERISTICS OF THE ROLE Expertise: Concerned with the level of administrative, professional and/or technical expertise (knowledge and skills) needed to perform the role effectively; may be acquired through experience, specialised training, and/or professional or specialist education and training.
The knowledge or skills required in the role are as follows (essential or desirable): E/D
1. Holds relevant experience in the management of ICT Projects/work packages. E
2. Has an understanding of industry recognised approach such as PRINCE 2, including the following range of knowledge and skills:
a. Capable of managing Budgets – Understands the principles, methods, techniques and tools for the preparation and monitoring of budgets to minimise costs and ensure cost-effectiveness. b. Project Management Capability – Knows the principles, methods, techniques and tools for the effective management of a programme of projects and related activities through to the successful achievement of planned business benefits. c. Proficient in Resource Allocation - The effective and efficient deployment of resources, including reassessment and reallocation in a dynamic multi-project environment, to achieve optimum results. d. Project Risk Management – knows the importance of managing risk within the project.
E
Job Title: Junior Project Manager
Job Evaluation Number
C349
3 Evaluated 05/01/2021 Updated on 07/01/2021
e. Has an understanding of IT Architecture, Networks, Cloud Technologies & Infrastructure.
4. Competent in Project Planning and Control Techniques Methods and techniques associated with planning and monitoring progress of projects e.g. product / work breakdown structures, baselining, critical path analysis, earned value, resource analysis, conflict resolution.
E
5. Has some experience with Project Management Tools to assist in the project management process by automating mechanical tasks such as scheduling, resource balancing, and time recording. Tools and techniques for risk management e.g. Project Workbench, Microsoft Project.
E
6. Good communication skills - written and oral, customer focussed, team-worker, who is a flexible, adaptable, problem solver and able to work systematically and with little direct supervision.
E
7. Experience of developing and delivering low complexity projects, preferably in a similar environment.
E
8. Must have capability to travel to different locations across the Forces. Due to the requirement to work flexibly, unsocial hours and personal safety for lone working; public transport may not be available or suitable at these times. For this reason a full UK driving licence is considered essential.*
E
9. Proven experience of managing staff in a matrix structure during significant organisational and structural change.
D
10. Experience of IS0 9001, ISO 27001, ITIL. D
11. Experience of achieving outcomes through influence and persuasion rather than through direct line authority.
D
Additional comments:* At interview, candidates will be asked to confirm their willingness to undertake this Basic Driving Assessment, which in turn will enable the use of a police authorised vehicle.