Staffordshire Police - Role Profile

Role Title: Finance & Payroll Design and Implementation Lead

Grade/Rank: Consultant

Command: Enabling Services Command

Reports to: ERP Programme Director / Project Manager

Oversight of: ERP Finance Implementation Team (functional leadership and tasking only, operational line management to be carried out by Project Manager)

Job ID (Internal use only)

Role Purpose

The Finance & Payroll Design & Implementation Lead is the primary functional expert for the Finance & Payroll elements of the ERP transformation programme. You will work closely with the Programme Director, Project Manager and the Implementation Partner to ensure the Oracle Fusion Cloud solution is configured to meet the organisational, statutory and Finance & Payroll requirements of the Force at as well as broader transformation goals, adhering to the principle of “Adopt not Adapt”. You will own delivery within the Finance & Payroll workstream and act as the critical translator between the technical consultants building the system and the police officers and staff who will use it daily. You will work closely with business change practitioners to ensure successful adoption and sustainable benefits.

Key Tasks, Accountabilities and Responsibilities:

. Finance & Payroll Solution Design & Functional Leadership

• Lead a dedicated team of functional process leads (internal staff and/or contractors) supporting the end-to-end functional design of Oracle Fusion Cloud ERP modules, including (typical):

o General Ledger o Accounts Payable o Accounts Receivable o Fixed Assets o Projects o Cash Management o Procurement integrations o Budgeting/Planning/Forecasting (EPBCS/PBCS where applicable) o Payroll

2 | Role: ERP Design & Implementation Lead Version: [ v1.0 ] Date: [ 05.05.26 ]

• Coordinate and mentor departmental SMEs, ensuring they are freed from "business as usual" to provide timely input into the project.

• Identify where the Force must adapt to the software versus where configuration is required to meet statutory policing mandates, role modelling the "Adopt not Adapt" design principle at all times.

• Act as the senior functional SME for Finance & Payroll, signing off key design artefacts for your functional area, escalating to the Design Authority by exception.

• Act as the functional lead in "To-Be" design workshops with the implementation partner to map Force processes and outcome-based requirements to standard ERP functionality. Collaborate with other Design & Implementation Leads to ensure cross-functional data flows across finance, payroll, HR and resourcing.

2. Configuration, Build & Implementation • Work closely with the Implementation Partner responsible for the configuration of

Finance & Payroll modules, actively participating in knowledge transfer and configuration support.

• Ensure configuration is well-documented, controlled, and aligned with the programme’s design authority principles.

• Work with technical teams on chart of accounts design, integration needs, data structures and reporting requirements.

• Support the development of end-to-end processes that span Finance, HR, Payroll, Procurement and operational policing.

• Ensure that Finance and Payroll solution design incorporates robust security, segregation of duties, and internal controls in line with audit and compliance requirements.

• Engage with external auditors and regulatory bodies as required to validate compliance and support audit processes.

3. Data, Integrations & Reporting • Define which legacy data needs to be migrated and work with data teams to

ensure it is mapped correctly to the new ERP fields. • Lead the business-side effort to "clean" data before it enters the new system,

ensuring high levels of data integrity for Go-Live. • Work with DDaT and the Implementation Partner to ensure Finance & Payroll

integrations are correctly specified (e.g., banking, DMS and payroll, interim interfaces between Oracle HR/payroll modules and the legacy Finance system Integra).

• Define and validate statutory, management and operational reports. 4. Testing Leadership

• Work with the Test Manager and Implementation Partner to create and/or validate Finance & Payroll test scenarios and scripts for System Integration Testing (SIT) and User Acceptance Testing (UAT).

• Support defect triage and collaborate with the Implementation Partner/technical teams to resolve issues rapidly.

• Validate results to ensure accuracy. 5. Cutover, Transition & Go-Live Readiness

• Work with the Implementation Partner to define Finance & Payroll cutover tasks and ensure readiness for go-live.

6. Business Engagement & Change Support • Work with key stakeholders to map business impacts. • Support the tracking and realisation of business benefits as defined in the

programme’s business case. • Support with change impact assessments and contribute to mitigation planning to

ensure smooth adoption. • Develop training content, assist with super-user enablement, and validate training

materials produced by the Change Team. • Support communications by translating complex system changes into

business-friendly language.

3 | Role: ERP Design & Implementation Lead Version: [ v1.0 ] Date: [ 05.05.26 ]

7. Governance, Assurance & Quality Control • Identify and mitigate risks, issues, and dependencies related to Finance & Payroll

delivery. 9. Post-Go-Live Support

• Support post-go-live issue resolution, continuous improvement, and lessons learned to ensure the solution remains fit-for-purpose and evolves with organisational needs.

• Ensure effective knowledge transfer to permanent staff and support the development of internal capability for ongoing system maintenance and enhancement.

Essential Qualifications, Skills and Experience

Stage Measured: (A) = Application (T) = Test/Assessment (I) = Interview

Essential Qualification(s) A T I

Professional accountancy qualification (CCAB/CIMA/ACCA)

X

X

Essential Skill(s) and Essential Experience A T I

Proven experience implementing Oracle Cloud ERP Finance & Payroll (must include multiple full lifecycle implementations).

X X

Strong hands-on configuration experience in core Finance & Payroll modules.

X X

Significant experience in public sector or highly regulated environments (policing desirable).

X X

Experience designing Chart of Accounts, financial controls, payroll configuration, workflows, and integrations.

X X

Deep understanding of UK statutory requirements, VAT, audit, and public-sector finance processes.

X X

Proven ability to independently lead design and implementation without in-house functional support.

X X

Experience working closely with system integrators and challenging design/approach where needed.

X X

Able to challenge constructively and maintain independence from supplier influence.

X

Experience of developing and delivering systems re-design and delivering to strategic objectives to optimise system functionality

X X

Experience of process mapping and process reengineering to achieve improved services

X X

4 | Role: ERP Design & Implementation Lead Version: [ v1.0 ] Date: [ 05.05.26 ]

Experience of developing and delivering relevant guidance and training

X X

Highly structured, detail oriented, and quality driven.

X X

Confident, authoritative design lead capable of influencing senior finance stakeholders.

X

Collaborative with strong relationship building skills

X

Delivery-focused with a hands-on approach.

X

Special Conditions:

Full UK Driving Licence Required

Y Flexitime Role N

Driving Licence Category Agile Role Y

Own car for business use Y Fixed Location Role N

Vetting level required: RV, MV, SC

MV Fixed Hours N

Politically Restricted Y/N N Shift allowance N

Fixed term or temporary role Y On call/standby rota N

Notice Period Staff: 1 or 3 calendar months

Weekend working expected N

Notice Period Officer: 28 Days N/A Requirement to wear Uniform N

Requirement for a Learning Agreement

N Budget Level Holder Y/N N

Personal Safety Training Required in Role

N First Aid Required in Role (Emergency life support)

N

Requirement for Professional Registration/Licence/Continuous Professional Development (CPD)*

Y *(if yes provide details here) CIISec or other security group membership

N/A

Behaviours - Competency & Values Framework for Policing (CVF)

The Competency and Values Framework will be used as part of the Interview process, the three values in the CVF are derived from the ethical policing principles and support everything we do. All roles are expected to know, understand and act within the ethical policing principles and the CVF. It plays a significant role in the recruitment, assessment, and development of officers and staff at every level.

5 | Role: ERP Design & Implementation Lead Version: [ v1.0 ] Date: [ 05.05.26 ]

The framework has 6 competencies aligned to 3 core values. Under each competency there are three levels that show what the behaviours will look like in practice.

• Level 1 – Practitioner

• Level 2 – Supervisor/Middle Manager

• Level 3 – Senior Manager/Executive This role is expected to operate at the levels shown below for each competency

Competency Level

We are innovative and open minded 3

We are emotionally aware 3

We take ownership 3

We collaborate 3

We support and inspire 3

We analyse critically 3

Staffordshire Police - Role Profile

Role Title: ERP Programme Director

Grade/Rank: Consultant

Command: Enabling Services Command

Reports to: SRO – ERP Programme (John Bowler)

Direct Reports: ERP Project Team

Job ID (Internal use only)

Role Purpose

The Programme Director provides strategic leadership and full accountability for the end to end delivery of the ERP transformation programme, with a focus on implementing Oracle Fusion Cloud ERP (Finance, HR, Payroll, Purchasing) and a fully integrated Duty Management System (DMS). The role ensures the programme is delivered to agreed time, cost, quality and benefits, establishing and owning governance, commercial management, supplier oversight, risk management and cross organisational alignment. The Programme Director holds accountability for both strategic and high level operational oversight.

Key Tasks, Accountabilities and Responsibilities:

1. Strategic Leadership & Programme Direction

• Provide overall strategic leadership and direction for the ERP programme, ensuring strong alignment with organisational objectives and policing operational requirements.

• Act as the bridge between technical implementation partners and the ERP Programme Board and any other Force governance groups.

• Own programme vision, blueprint, scope, roadmap and benefit realisation strategy in line with the approved business case.

• Set programme governance structures, assurance models, controls and reporting mechanisms.

• Make critical decisions on prioritisation, programme scope management, resourcing, sequencing and risk appetite.

• Ensure supplier deliverables, milestones and SLAs are met; escalate or intervene where necessary.

2. End-to-End Programme Delivery

• Accountable for the successful delivery of Oracle Fusion ERP on time and on budget across all functional areas (e.g. Finance, HR, Payroll, Expenses,

2 | Role: ERP Programme Director version: 1.0 Date: 20/05/26

Procurement), the DMS and the overall data and technical architecture of the solution.

• Oversee integrated planning across workstreams — ensuring coherence between technical, functional, data, business change and supplier plans.

• Manage all related contracts and suppliers through the delivery phases, ensuring a smooth handover to business as usual teams following go-live.

• Drive the "Adopt, Not Adapt" philosophy, shifting the organisation away from bespoke, fragmented processes toward standard Oracle best practice workflows.

• Ensure quality of deliverables and compliance with police-specific and wider public sector standards.

• Resolve cross workstream escalations, conflicts and blockers.

3. Governance, Reporting & Assurance

• Chair key programme boards and provide transparent reporting to Executive, Audit and external governance bodies.

• Ensure robust RAID (Risk, Assumption, Issue, Dependency) management with proactive mitigation.

• Ensure all programme artefacts comply with organisational and national policing standards.

4. Stakeholder & Relationship Management

• Act as the senior interface between operational policing, business leadership, corporate services, IT, Finance, HR and external partners.

• Act as the primary point of contact for Oracle, the Implementation Partner/SI and the DMS supplier, ensuring they deliver against milestones and provide value for money.

• Ensure the programme remains engaged with end users, unions/staff associations and operational representatives.

5. Change, Transformation & Business Readiness

• Champion organisational transformation and ensure the programme drives genuine process improvement, not just system replacement.

• Oversee the development and execution of change, training, communications and business readiness strategies.

• Ensure leadership teams are prepared for cultural change and that end users receive appropriate support.

• Approve cutover, go-live readiness, transition to BAU plans and acceptance

criteria.

6. Risk Management & Programme Integrity

• Maintain rigorous oversight of risks, issues, dependencies and constraints across all workstreams.

• Ensure compliance with policing security, regulatory and legislative requirements.

• Act decisively to address underperformance or programme deviation. Personal Attributes

• Gravitas and credibility with Executive leadership. • Resilient, decisive, delivery driven. • Able to rapidly diagnose programme weaknesses and implement corrective action. • Collaborative, influential, with strong political and organisational awareness

• Strong communication skills, able to translate technical terms and concepts into

plain English for officers and staff.

3 | Role: ERP Programme Director version: 1.0 Date: 20/05/26

Essential Qualifications, Skills and Experience Stage Measured: (A) = Application (T) = Test/Assessment (I) = Interview

Essential Qualification(s) A T I

MSP, PRINCE2 or equivalent project management practitioner level certification

X

Essential Skill(s) and Essential Experience A T I

Proven ERP Programme Director for large-scale Oracle ERP implementations.

X X

Significant experience operating in complex public-sector or policing environments.

X X

Demonstrated ability to lead multi-million-pound transformation programmes.

X X

Strong commercial and contract management experience.

X X

Expert in governance, assurance, portfolio/programme management.

X X

Excellent senior stakeholder engagement and communication skills.

X X

Special Conditions:

Full UK Driving Licence Required Y Flexitime Role N

Driving Licence Category Agile Role Y

Own car for business use Y Fixed Location Role N

Vetting level required: RV, MV, SC MV Fixed Hours N

Politically Restricted Y/N N Shift allowance N

Fixed term or temporary role Y On call/standby rota N

Notice Period Staff: 1 or 3 calendar months

Weekend working expected N

Notice Period Officer: 28 Days N/A Requirement to wear Uniform N

Requirement for a Learning Agreement

N Budget Level Holder Y/N N

Personal Safety Training Required in Role

N First Aid Required in Role (Emergency life support)

N

Requirement for Professional Registration/Licence/Continuous Professional Development (CPD)*

Y *(if yes provide details here) CIISec or other security group membership

N/A

Formatted: Centered

4 | Role: ERP Programme Director version: 1.0 Date: 20/05/26

Behaviours - Competency & Values Framework for Policing (CVF)

The Competency and Values Framework will be used as part of the Interview process, the three values in the CVF are derived from the ethical policing principles and support everything we do. All roles are expected to know, understand and act within the ethical policing principles and the CVF. It plays a significant role in the recruitment, assessment and development of officers and staff at every level.

The framework has 6 competencies aligned to 3 core values. Under each competency there are three levels that show what the behaviours will look like in practice.

• Level 1 – Practitioner

• Level 2 – Supervisor/Middle Manager

• Level 3 – Senior Manager/Executive This role is expected to operate at the levels shown below for each competency

Competency Level

We are innovative and open minded 3

We are emotionally aware 3

We take ownership 3

We collaborate 3

We support and inspire 3

We analyse critically 3

5 | Role: ERP Programme Director version: 1.0 Date: 20/05/26