Role Description
Main Responsibilities
Working as a lead for the Constabulary’s and OPCC’s in-house Buying-Hub Service you will manage the delivery of low to medium value tenders and work with South West Police Procurement Services (shared services) to undertake specific category projects for larger and complex procurement. You will support the Senior Finance & Commercial Business Partner to continually seek value for money. You will manage and administer the contracts register including risk and compliance management, ensuring meaningful contracts review meetings are scheduled and take place. You will produce the contracts’ review pipeline, ensuring it is continuously kept up-to-date. You will work closely with Finance Business Partners assisting with budget setting and forecasting processes.
Role Profile
Procurement Business Partner
Page: 117/03/2026 10:01:04
Rank\Scale SO2
Reports To
Compliance
Assisting and leading on the contract and procurement process and projects for low to medium value, medium risk, within specific categories. This includes:
Acting as the single point of contact for the design and preparation of specifications for tenders and contracts
◦
Operating within the context of financial regulations, Force Polices and procurement legislation◦ Lead on the commercial process for selecting the preferred supplier to ensure best value procurement principles are met and advising of the financial / commercial implications of each procurement and highlight any risks associated with this.
◦
Carrying out mini-competitions ◦ Preparing evaluation and recommendation reports for low and medium value, for low and medium risk procurement
◦
•
Attending project/review board meetings as required.• Supporting the assessment and management of the risk associated with each activity.• Ensuring that specifications and outcomes are expressed in a meaningful way that can be priced by the market.• Management of Constabulary’s and OPCC’s joint contracts register, ensuring all documents are complete, correctly filed and easily accessible by the relevant teams and contracts managers.
•
Management and socialising of the Constabulary’s and OPPC’s joint contracts pipeline. • Use specialist knowledge or expertise, e.g. supplier or market research, cost modelling, risk transfer or benchmarking to achieve outcomes.
•
Use information and analysis to inform the development of commissioning and commercial thinking.• Assisting in the preparation of procurement strategies.• Ensuring compliance with all legal, financial and value-for-money requirements and policies.
Relationship building
•
Ensuring effective communication and engagement with stakeholders and partners (including external suppliers).• Engaging and supporting managers by providing guidance on technical procurement matters, including advising on appropriate procurement mechanisms, preparing tender documentation, undertaking tender evaluation including the pre-qualification of suppliers.
•
Create a high sense of contracts’ ownership across the service leaders.• Working with legal and other professional experts to develop the form of contract, special terms and conditions, KPI’s and where appropriate incentive or payment strategies.
•
Working closely with South West Police Procurement Services by assisting in high value tenders and contract reviews.
Team management and leadership
•
Leading (including line management) of a small buying hub team comprised of category requisitioners.• Prioritising continuous professional development in the role.• Supporting and encouraging professional and personal development of direct reports.
General
•
Proactively identifying opportunities for process improvement and delivery of cost savings.• Adhering to Health and Safety, Environmental Management, Data Protection, Equal Opportunities, Freedom of Information, Race Relations and European Convention on Human Rights (ECHR) legislation, and ensuring compliance with appropriate local procedures.
•
Any other duties as allocated by Senior Finance and Commercial Business Partner as and when required commensurate with the level of the responsibilities and expertise.
•
Role Profile
Procurement Business Partner
Page: 217/03/2026 10:01:04
Senior Finance and Commercial Business Partner
Essential:
2 years minimum working in a procurement or commissioning environment.• Worked with less direct supervision or guidance on developing innovative solutions.• Experience of managing low-to-mid-value tenders.• High level of literacy and numeracy evidenced by A levels or equivalent. Grade A – C.• Hold or be working towards a recognised professional qualification CIPS level 5 or above or related graduate level discipline or equivalent by experience
•
Proven delivery skills and experience of working to set deadlines in large or complex organisations.• Knowledge of procurement regulations and at least a good understanding of contract law, risk management and contract management.
•
Desirable:
Researched markets and suppliers and understand how to develop a tender to gain maximum value for money whilst managing risk.
•
Evaluated the makeup of cost and used cost reduction techniques to improve value for money.• Built and maintained productive relationships, including those with key stakeholders and external organisations.• Worked in a structured environment.• Worked independently or with others to deliver projects.• Developed communication and stakeholder management plans.•
Produced written and verbal summaries• An ability to compile a tender (to a value of at least £50k).• Excellent communication skills including report writing and the ability to simplify technical and complex information.• Good commercial skills, including cost modelling, benchmarking, financial management and/or other business improvement techniques
•
Ability to work on own initiative and build a consensus for change• The ability to work effectively with people at all levels internally and externally. • Customer focus and able to communicate appropriately. • Flexibility, creativity and self-motivation.• Ability to influence at a senior level, including building productive relationships between people, business units or external suppliers.
•
Experience and Qualifications
Notes Vetting Level: The role must be vetted to a minimum of MV.
Mobility: The Force reserves the right to request you to carry out any other duties or move you to any other post appropriate to your grade, at any location within the county of Gloucestershire, as business requirements dictate.
Working Pattern: Normal working hours will average 37 per week or will be pro rata. This will be worked subject to the needs of the service and may involve shift, night, weekend and public holiday working.
Standards of Professional Behaviour: All members of Police Staff / Police Officers must comply with these standards.
Training and development: Undertake the required training and development to maintain working knowledge.
Role Profile
Procurement Business Partner
Page: 317/03/2026 10:01:04
Progression
Skill Category Skill Name Skill Level Skill Description For PDR
NOS
NOS Unit Unit Name Unit Description
Role Profile
Procurement Business Partner
Page: 417/03/2026 10:01:04