ROLE PROFILE
Role Title Digital Supply Chain Analyst Reporting to Senior Digital Supply Chain Analyst
Section Digital Innovation District/Directorate Digital Policing Directorate
Tenure Rank/Grade SO2
Part A – JOB DESCRIPTION Overall purpose of role To engage and manage Digital Policing suppliers, partners, and internal services to
provide central digital supplier and contract management for the organisation. Monitoring Supplier spend against budget to obtain best value. Undertake digital asset management functions to support the effective use of assets throughout the organisation.
Key outputs for role –
1. Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
2. Lead by example, treating others with dignity, fairness, and respect at all times, regardless of identity, background, status or circumstances. Embrace and invest in West Yorkshire Police’s approach and commitment to Diversity, Equality and Inclusion (DEI), recognising its importance and value. Implement this commitment wherever possible in day to day duties and interactions with colleagues and our communities, with an aim to integrate equality and human rights into everything we do.
3. Provide professional advice on technical contract matters to internal stakeholders and customers to ensure that the organisations digital contracts are managed efficiently and effectively within budget and that actions comply with legislative and policy requirements. Including Data and IT Security standards and requirements. Identification of supply risks and ensuring they are documented and discussed.
4. Liaise with business teams and leads to understand and translate business requirements into commercial contract requirements prior to negotiation to optimise contractual design.
5. Establish and develop digital supplier relationships to improve and maintain existing performance and to encourage innovation and partnership working to maximise contract value. Co-ordinate between different stakeholders proving clear communication to both suppliers, partners and Internal teams arranging and chairing supplier/contract renew meetings.
6. Monitor and assess contract Key Performance Indicators to ensure effective performance of the contract. Ensuring all contract data is accurately recorded and maintained.
7. Take part in asset acquisition, deployment and disposal and asset performance reporting which support effective delivery and achieve the agreed objectives and performance targets and identify opportunities for asset rationalisation
8. Be responsible for the accurate and timely responses to Directorate Freedom of Information requests to ensure compliance with the Freedom of Information Act.
9. Be responsible of critically analysing digital supplier invoices, billing, end user usage, cost predictions and contract administration to maximise efficiency and savings. Be responsible for gathering data and formulating accurate annual budget forecasts for managed contracts.
10.Be responsible for identifying and undertaking partner recharging for digital hardware, software and services provided by Digital Policing.
11.Undertake procurement activities of under £50,000 following standard policies and procedures.
12.Use problem solving techniques when dealing with supplier or budget issues. To ensure the best outcomes for the organisation are achieved.
Dimensions (Financial/Statistical/Mandates/Constraints/No. of direct reports)
Management of external suppliers with contracts up to the value of £15m
Award contracts under £50,000
Maintain and support departmental policy by working to the documented procedures and adhere to data protection principles.
Provide specialist SME advice as required.
Work/Business contacts
Internal: Chief Officer Team, Heads of Departments, Divisional Commanders, Staff Associations and Trade Unions. All levels of Police and Support Staff. Digital Policing teams. Business users. Procurement. Finance.
External: WYCA, HMIC, Manufacturers, Contractors and Suppliers of Digital Policing services and equipment. Other Forces for benchmarking and comparative studies of Digital Policing Functions. National bodies for relevant meetings and user groups.
Expertise in Role Required (At selection - Level 1) Essential or Desirable
CIPS all relevant contract management qualification or proven relevant and practical experience.
Demonstratable experience of managing contracts of sufficient complexity and value.
Experience of using KPI's to drive improved supplier performance.
Ability to build strong relationships with stakeholders and suppliers.
Demonstratable experience of problem solving.
Ability and experience of asset management
Experience in analytical and budget management skills.
Experience of working in an IT environment
Essential
Essential
Essential
Essential
Essential
Essential
Essential
Desirable
Desirable
Other (Physical, mobility, local conditions)
Willingness and ability to travel for business purposes. Essential
Current full UK/European Driving licence. Desirable
Expertise in Role - After initial development - Level 2
Detailed knowledge of the financial processes of the Force and how they impact upon Digital Policing.
Detailed knowledge of Force Procurement Practices and Policy.
Understanding of Force asset life cycling and able to articulate how Digital Policing programmes impact upon
these.
Demonstrated effective management of suppliers/ vendors in service delivery
Structure
PART B – COMPETENCIES & VALUES Competency and Values Framework – http://www.college.police.uk/What-we-do/Development/competency-and-values-framework/Documents/ Competency-and-Values-Framework-for-Policing_4.11.16.pdf
Level 2- Supervisor/Middle Manager
PART C - DEVELOPMENT OF ROLE Expertise in Role (Advanced - Level 3)
Proven ability to effectively report upon performance against SLAs
Understanding of Public Sector Procurement legislation
Detailed knowledge of all systems and procedures used within the Digital Policing Directorate.
Recognised, and is used as an expert on matters relating to supplier and contract management
PART D - ACCESS & VETTING Standard IT Access Default
Police Building (Perimeter and Zone access) Perimeter Access to Police Buildings where based
Vetting Level Management Vetting
Date accepted as a role profile 16/04/25
Senior Digital Supply Chain Analyst
Digital Supply Chain Analyst