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("asset" or "assets") and ("hardware" or "software") and "ITIL"
ROLE PROFILE
Role Title Digital Supply Chain Asset Analyst
Reporting to Digital Supply Chain Asset Manager
Section Digital Innovation District/Directorate Digital Policing Directorate
Tenure Rank/Grade SO2
Part A – JOB DESCRIPTION
Overall purpose of role
To proactively support the lifecycle of all West Yorkshire IT Assets e.g. desktops, Laptops, Mobiles, sof tware and licences. Ensuring the integrity of the Asset Database via accurate and timely updating and auditing to certify data quality. Engagement with IT Suppliers and internal and external stakeholders on the acquisition and disposal of assets.
Key outputs for role –
1. Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, of f icers and staf f in their decision making and actions; reinforcing and inf luencing them through all interactions and processes.
2. Lead by example, treating others with dignity, fairness, and respect at all times, regardless of identity, background, status or circumstances. Embrace and invest in West Yorkshire Police’s approach and commitment to Diversity, Equality and Inclusion (DEI), recognising its importance and value. Implement this commitment wherever possible in day to day duties and interactions with colleagues and our communities, with an aim to integrate equality and human rights into everything we do.
3. Maintain and update the IT asset register(s) for hardware, sof tware and licences in an accurate and timely manner to maintain the quality of the data.
4. Assist in the review and maintenance of policies and procedures for asset management, including those that set out user responsibilities
5. Establish and develop digital supplier relationships to ensure the service received by the organisation provides best value. Co-ordinate between dif ferent stakeholders providing clear communication to both suppliers, partners and internal teams.
6. Provide professional advice on asset management to internal stakeholders and customers to ensure best practice is observed.
7. Work with Internal stakeholders to support the procurement of hardware and sof tware assets to deliver their project or department roadmaps.
8. Responsible for all procurement activities for hardware and sof tware assets up to the value of £50,000 following all procurement policies and procedures. Assisting the Asset Managers with procurement processes above £50,000.
9. Responsible for raising and tracking asset orders f rom request to payment, including ensuring receipt f rom the supplier, delivery, supplier KPI adherence, accurate invoicing.
10. Analyse and produce reports on the performance of assets including: the utilisation, licence count, accuracy of the asset database and spend reporting.
11. Audit the asset database(s) for accuracy and undertaking corrective actions on the data as required to maintain accuracy.
12. Be responsible for identifying and undertaking partner recharging for digital hardware and sof tware provided by Digital Policing.
13. Use problem solving techniques when dealing with asset issues. To ensure the best outcomes for the organisation are achieved.
Dimensions (Financial/Statistical/Mandates/Constraints/No. of direct reports)
• Lead on communication with external suppliers, internal Digital Policing and external WYP business areas.
• Undertake procurement exercises of up to £50,000.
• Maintain and support departmental policy by working to the documented procedures and adhere to data protection principles.
• Provide specialist SME advice as required.
Work/Business contacts
Internal: Chief Of f icer Team, Heads of Departments, Divisional Commanders, Staf f Associations and Trade Unions. All levels of Police and Support Staf f . Digital Policing teams. Business users. Procurement. Finance.
External: WYCA, HMIC, Manufacturers, Contractors and Suppliers of Digital Policing services and equipment. Other Forces for benchmarking and comparative studies of Digital Policing Functions. National bodies for relevant meetings and user groups.
Expertise in Role Required (At selection - Level 1) Essential or
Desirable
• Experience of managing suppliers.
• Ability to build strong relationships with stakeholders .
• Knowledge and experience of an asset lifecycle asset management.
• Experience in analysing large volumes of data to produce reports.
• Experience of undertaking auditing activities.
• Experience or understanding of working in an IT environment.
• ITIL qualif ication.
Essential
Essential
Essential
Essential
Essential
Desirable
Desirable
Other (Physical, mobility, local conditions)
• Willingness and ability to travel for business purposes. Essential
• Current full UK/European Driving licence. Desirable
Expertise in Role - After initial development - Level 2
• Detailed knowledge of the IT Asset Management processes of the organisation.
• Completed Foundation ITIL qualif ication.
• Knowledge of Force Procurement Practices and Policy.
• Demonstrated ef fective management of suppliers/ vendors in service delivery .
• Demonstrated ability to analyse complex data.
Structure
Digital Supply Chain Asset Manager (Sof tware/Hardware)
Digital Supply Chain Asset Analyst
PART B – COMPETENCIES & VALUES
Competency and Values Framework – http://www.college.police.uk/What-we-do/Development/competency-and-values- f ramework/Documents/Competency-and-Values-Framework-for-Policing_4.11.16.pdf
Level 2 - Supervisor/Middle Manager.
PART C - DEVELOPMENT OF ROLE
Expertise in Role (Advanced - Level 3)
• Proven ability to ef fectively analyse complex data and produce meaningful reports.
• Detailed knowledge of all systems and procedures used within the Digital Policing Directorate.
• Recognised, and is used as an expert on matters relating to IT Asset Management.
PART D - ACCESS & VETTING
Standard IT Access Default
Police Building (Perimeter and Zone access) Perimeter Access to Police Buildings where based
Vetting Level Management Vetting
Date accepted as a role profile 16 April 2025